Zoom: complete guide on the videoconferencing platform

For a team to be productive and efficient, using videoconferencing software is essential.Thanks to innovative tools as zoom, individuals are able to meet and work together opposite when a meeting in person is not possible.This has the advantage of making the meeting at a distance much more human.

From the coronavirus pandemic, the number of users of the Zoom platform has increased sharply.It is estimated that until 2020, the company added 2.22 million active users every month.During 2019, it added 1.99 million users.Here is everything you need to know about Zoom, on its use in VR, as well as some pro tips to get the most out of your experience on this platform.

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What is a zoom meeting?

Zoom is a cloud-based videoconferencing platform.It is used for videoconferencing meetings, audioconferences, webinaries, meetings of meetings and live cats.Zoom is the most popular videoconferencing solution for companies with 500 employees or less.

The term refers to videoconferencing meetings using the platform.The latter allows remote and co-local participants to communicate without friction.There is no need to have an account to attend a meeting.Thus, it is possible to meet customers or conduct interviews with virtually remote candidates.

A "Zoom meeting" simply refers to a meeting hosted using Zoom.Participants can join the meeting in person.This is done via a webcam or a videoconferencing camera, or by phone.

What is Zoom Rooms?

Zoom Rooms is the physical hardware configuration allowing companies to launch zoom meetings from their conference rooms.This is a software video converter hardware system for a conference room.Thanks to him, users are able to plan, launch and run zoom meetings by simply pressing a button.It should be noted that zooms rooms require an additional subscription in addition to a Zoom subscription.This is the tool par excellence for large companies with many employees regularly organizing meetings.

To configure Zoom Rooms, here are the essentials to have:

How to use the platform?

Here are the essential steps to use Zoom well.

Choose the pricing level

The first thing to do is choose the right plan for your team.Zoom offers 4 separate levels of pricing for a professional subscription.If you are testing zoom or you only agree to work with one or two other people, free zoom is the best option.This version allows you to organize an unlimited number of meetings.But group meetings with several participants are limited to 40 minutes.

Zoom Pro is the best option if you use zoom with a small team with at least one member working remotely.This version costs $ 14.99 per month per meeting host.

The level of pricing Zoom Affaires, on the other hand, is more suitable for small and medium -sized enterprises with several teams regularly organizing meetings.It costs $ 19.99 per month per meeting host.It offers particularly interesting features such as personalized URLs and the brand of the company.It even provides dedicated customer support and transcriptions of the meetings recorded in the cloud.

Zoom Enterprise is reserved for companies with 1,000 or more employees.This level offers unlimited cloud storage for recordings, a dedicated customer success manager and discounts on webinaries.It costs $ 19.99 monthly dollars per meeting host.

Register and download Zoom

Now you have to register and download Zoom to your computer.For registration, you will have to use a professional email address for an individual free account.If your system administrator is registered for a professional, business or enterprise account, you will be invited to register for Zoom as one of the hosts in your business.If you configure a zoom room, you will also have to download "Zoom Rooms for Conference Room" to the computer of the room and "Zoom Room Controller" for the tablet in the meeting room.

Synchronize zoom with its calendar and plan a zoom meeting

To program meetings that appear on your calendar, this step is essential.To achieve this, when you are connected to Zoom, access "parameters", then "meetings", then "synchronized calendars".

Then activate "synchronize zoom meetings from calendars" and press to select the calendars you want to synchronize with Zoom.Finally, you can plan a meeting via the Zoom application.Start a new meeting by clicking on "new meeting" for an instant meeting or on "plan a meeting" for a zoom meeting for the future.

Once in a meeting, you can use features such as activation and deactivation of your video and microphone settings.You are able to invite other participants in Reunion, chat with other participants in Reunion, register the meeting and make a screen sharing.

Zoom and its use in VR

A new PC VR application called space allows users to join Zoom meetings and other video calls from the VR.The application was developed in the light of the recent Pandemic of COVVI-19 by the developers of the Startup Spaces.Spaces allows you to join a videoconferencing from virtual reality and to use a adjustable virtual camera and whiteboard.

Spaces is available for download for PC VR.The VR user is placed in an environment with a virtual whiteboard and markers, as well as an adjustable virtual camera.When the call begins, the other people participating in the video call normally join.However, the VR user will be represented by the virtual webcam showing the avatar in VR.

The developers explained that this software has been successfully tested with Zoom, Google Hangouts, Facebook Messenger and Skype.They also pointed out that the tool is not intended to replace many existing tools that facilitate meetings or VR calls.It is a good way for a user to join the VR and to use a virtual environment and the tools it contains during a normal video call with non -VR users.The installation is simple.You can download the files from the Spaces site.

Some zoom meeting tips for productive video calls

Here are some simple ways to optimize your time and communicate effectively during meetings, no matter where you call.

Integrate zoom into the tools you already use

If your team already uses remote work tools to collaborate online, you can probably find ways to access Zoom in the tools you already use.Thanks to more than 1000 Zoom integrations, available on Zoom Marketplace, you can connect zoom to many different parts of your workflow.It can be zoom and hive, zoom and google suite, zoom and dirty or zoom and slack.

Use the automatic mute parameter

From breathing noises to toilet water hunts and embarrassing conversations, there are countless facts to prove how important the miserable parameter is important.Zoom has a parameter to automatically deactivate your microphone when you join a call.With one click, you can save yourself from future embarrassment and stop looking for the silent button each time you join a call.

Record your meetings

It is not always easy to process each information at a meeting.This is why it is useful to record it.Zoom's recording function records the video, audio and discussion text so that you can refer and share the meeting with anyone who could not attend it.

Use a virtual background

If you do not want to give your colleagues an overview of your living room or your bedroom, zoom virtual backgrounds are practical.Pour modifier votre arrière-plan, ouvrez l’application de bureau et accédez à Paramètres > Préférences > Arrière-plan et filtres > Arrière-plans virtuels.This is where you can select a preloaded image or choose " +" to download your own image.

Use distribution rooms

Important meetings are useful to disseminate information to everyone at the same time.But it is sometimes necessary to separate participants into small groups to think about ideas.Zoom distribution rooms are made for this.They encourage collaboration and guarantee that everyone has a voice in major meetings.

Use the noise cancellation software

There is always the possibility of an unexpected background noise in the middle of your call.The solution ?Noise deletion software.Applications like KRISP facilitate more than ever the removal of background noise in your meetings.This AI -based application fits more than 800 tools including Zoom.

Configure the waiting room functionality

If you plan to organize a highly confidential meeting, it is best to set up a waiting room.This prevents unwanted participants from sneaking in zoom meetings of which they are not exactly supposed to be part.To configure a waiting room, go to "account management", then "account parameters".Once you are finished, click on "Réunion" and activate the waiting room setting.

Secure your meetings

For an additional safety layer, you can add a password requirement to your meetings.This makes it possible to define passwords at the level of the individual meeting, at the level of the group or even at the level of an entire account for all the meetings and webinaries hosted within your company.If you are an account owner or an administrator, you can define password requirements or lock password settings for all other users of the.You can also use additional protection and tools that help you guarantee confidentiality and secure your meetings.